Help: Families

Manage

This tab allows you to locate existing families, then edit or delete them.

Search for
Enter a keyword (or part of a word) matching all or part of the following fields: Family ID, Husband's Name/Wife's Name (depending on which one you select). A cookie will store the value entered here for future searches. Click the Search button to execute the search. Click the Reset button to blank out the field. If the Search button is clicked with no search criteria, all family records will be returned.

Tree
Select a tree from this dropdown box prior to clicking the Search button to restrict the results to families assigned to the selected tree.

Husband's Name / Wife's Name / No Name
The search criteria you entered next to "Search for" will be matched against whichever name you select here.

Exact match only
Check this box prior to clicking the Search button to restrict the results to records where one of the fields named above matches the search criteria exactly.

Edit/Delete/Test
Click on the appropriate icon in the Action column to edit, delete or test (preview) the family record listed on that row.


Add New / Modify Existing Families

To add a new family, click on the Add New tab, then fill out the form. To edit an existing family, click on the Manage tab, then locate the family using the Search utility and click the Edit icon next to that family.

Fields available on both the Add New Family and Modify Existing Family screens include:

Family ID
The Family ID must be unique and should consist of an upper case "F" followed by a number (no more than 9 digits). An available, unique ID will be supplied when the page is first displayed and whenever a different tree is selected, but you may enter your own ID if desired. To check if the ID you have entered is unique, click Check. A small pop-up window will tell you if the ID is in use or not. To automatically generate a new unique ID, click Generate. This will locate the highest number in your database and add 1. A small window may briefly appear and disappear. To ensure that the displayed ID is not claimed by another user before you can save your record, click Lock. NOTE: If you are using this software in conjunction with a PC/Mac-based genealogy program which also creates IDs for new individuals, it is HIGHLY RECOMMENDED that keep all IDs in sync between the two programs at all times. Failure to do this may result in collisions, and may also cause your family relationships to become unusable. If your desktop program creates IDs that do not conform to traditional standards (for example, the "F" is at the end, not the beginning), you can edit the "prefixes.php" file that came with TNG to change the convention TNG uses to match this.

Branch
If Branches exist and you are not assigned to a particular branch, you may elect to assign this individual to one or more of the existing branches. This will limit access to this person's data to users with sufficient permissions.

Husband/Wife
Select existing individuals to be the husband or wife in this family by clicking Find, or create new individuals by clicking Create. If you choose create, you will be presented with a short version of the New Person form. The same instructions apply to both the long and short forms. it is recommended that you return to this individual at a later time using the longer form to fill in most details. After an individual is selected or created, the person's name and ID will appear in the Husband or Wife field (it cannot be edited directly). Use the Remove button to remove a spouse from the relationship (does not delete the spouse from the database).

General Family
To add notes or sources to the family in general, click the buttons next to this label.

Dates
When the full date is known, always enter it in the standard genealogical format, DD MMM YYYY (for example, 18 Feb 2003).

Places
List place information from local to general, separating each locality by a comma (for example, "Boston, Suffolk, Massachusetts, USA"), or select an existing place name by clicking Find.

LDS Data (Sealed)
These events are associated with ordinances practiced in The Church of Jesus Christ of Latter-day Saints (the LDS church invented the GEDCOM standard). If you prefer to not see the LDS fields, go to the General Settings and turn them off there (requires that you logout and back in again).

More
Additional information may be entered for many events. Where more information for an event already exists, this is indicated by an asterisk (*).

Notes
Notes may be linked to individual events (existing records only). Multiple notes can be associated with any given event. To create a note for an event, click on the Notes button next to the event. Existing notes are indicated by an asterisk (*). For further information, see the Help link on the Notes page.

Sources
Sources may be linked to individual events (existing records only) by creating citations. Multiple citations can be associated with any given event. To create a citation for a source and link it to an event, click on the Sources button next to the event. Existing citations are indicated by an asterisk (*). For further information, see the Help link on the Citations page.

Other Events
Use the buttons below the Other Events box to add, edit or delete non-standard events. The order in which the events are displayed is determined by date (if applicable), and by the event types' assigned priority. This priority may be changed when editing the event types. NOTES: Changes made here are written to the database as they are made, meaning that they are already saved before you save the rest of the Existing Family information.

Children
Select existing individuals to be children in this family by clicking Find, or create new individuals by clicking Create. If you choose create, you will be presented with a short version of the New Person form for each child. The same instructions apply to both the long and short forms. it is recommended that you return to this individual at a later time using the longer form to fill in most details. After an individual is selected or created, the person's name and ID will appear in the Children list. That list cannot be edited directly, but you can use the Remove button to remove a child from the list. You may also move children up or down in the display order using the appropriate buttons to the right of the Children list. You can use the Delete button to delete a child from the database, or the Edit button to modify the child's individual record.

Required fields: The only required field is the Family ID, although it is highly recommended that you enter at least one spouse and as much other information as possible. Fields left blank will not show up when the individual record is displayed for public viewing.

Review

Review tentative edits made by other users. You will decide whether to keep or delete these proposed changes. Choose to review by tree, by user or both. No e-mail message is sent when tentative edits are submitted, so please remember to check this page occasionally to see if you have items to review.

Select Event and Action
Locate the line in the table that describes the event you wish to review or delete. Next, click on one of the possible actions listed at the left of that line. To review and possibly incorporate the changes, choose Review. To discard the proposed change, choose Delete.

Review
On the Review screen, make any additional changes, including any to notes or sources you find necessary, then click "Save and Delete" to make the changes permanent and remove the tentative record. You may also choose to remove the tentative record without saving, or postpone the decision until later.
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